Section one: Contracting authority
one.1) Name and addresses
Proactis Buyer
10 Queens Road
Aberdeen
AB15 4ZT
Contact
Line Olsen
Telephone
+44 1224636999
Fax
+44 1224636997
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Coffee machine and beans
two.1.2) Main CPV code
- 39711310 - Electric coffee makers
two.1.3) Type of contract
Services
two.1.4) Short description
Coffee machine and beans
two.1.5) Estimated total value
Value excluding VAT: £1,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 03131100 - Coffee beans
- 15860000 - Coffee, tea and related products
- 15861000 - Coffee
- 15861100 - Roasted coffee
- 15861200 - Decaffeinated coffee
- 15862000 - Coffee substitutes
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
Delivery of a coffee machine and coffee for that machine.
two.2.5) Award criteria
Quality criterion - Name: Good reviews / Weighting: 5
Quality criterion - Name: Durability / Weighting: 20
Price - Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
After 6 months there will be a review. If the contract performance is considered good, the contract will be renewed with an additional 12 months. A new review will be held at 18 months and considered renewed for another 12 months. The contract duration can then be a total of 26 months
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
The candidates that meet the selection criteria will be considered for invitation. If more than 10, the limitation will be based on reviews the company has received from confirmed customers.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
Accelerated procedure
Justification:
The new staff room is being completed ahead of time. Since the old staff room is closing as part of that project, the need for a coffee machine and coffee in time for the opening is dire.
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 February 2019
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
7 February 2019
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
(SC Ref:551169)
six.4) Procedures for review
six.4.1) Review body
Proactis Buyer
Aberdeen
Country
United Kingdom