Section one: Contracting authority
one.1) Name and addresses
British Tourist Authority t/a VisitBritain/VisitEngland
151 Buckingham Palace Road
London
SW1W 9SZ
Contact
Procurement
alejandra.arroyo@visitbritain.org
Telephone
+44 2075781054
Country
United Kingdom
NUTS code
UKI - LONDON
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-London:-Marketing-services./Z4V7TM47D4
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/Z4V7TM47D4
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BTA1277 — Marketing Production Services Framework
two.1.2) Main CPV code
- 79342000 - Marketing services
two.1.3) Type of contract
Services
two.1.4) Short description
VisitBritain/VisitEngland seeks to establish a multi-supplier framework of up to 190 creatives in 8 Lots, made up of photographers, videographers, directors, producers, drone operators, model agencies, art directors, stylists, hair and make-up, animators and illustrators whose portfolios and expertise match the professionalism, quality standards and artistic criteria detailed in the Invitation to Tender.
two.1.5) Estimated total value
Value excluding VAT: £2,360,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 8
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Each Lot will be awarded separately. VisitBritain/VisitEngland expects to begin evaluation in early February and may be in a position to award some Lots in full before other lots. The earliest that some lots may be awarded by would be mid-March 2021.ly.
two.2) Description
two.2.1) Title
Image and Video Researchers
Lot No
1
two.2.2) Additional CPV code(s)
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKI - LONDON
Main site or place of performance
London.
two.2.4) Description of the procurement
This procurement process is being conducted in accordance with the Open Procedure. However, tenderers need to meet the minimum requirements (Selection Criteria) for each of their selected lot(s) before the British Tourist Authority (BTA) will fully score and evaluate their Tender Response(s).Responses to this open competition with Standard Selection Questionnaire will be evaluated in 3 stages: selection questionnaire; technical submission and financial/commercial submission.Tender responses will be evaluated following the most economically advantageous tender (MEAT) method, based on the information provided in the tender response in answer to the lot(s)' evaluation criteria.Please note that important background information is provided in the Tender documentation accessible via this notice and the BTA's eSourcing Platform Delta. Tenderers that are interested in any of the Lots in this opportunity are advised to review the full tender documentation accessible at: https://www.delta-esourcing.com/respond/Z4V7TM47D4Lot 1 – Image and Video ResearchersDirect Link: https://www.delta-esourcing.com/respond/BXDQF3D3D6VisitBritain/VisitEngland seeks to award up to a maximum of 10 suppliers under this Lot.The suppliers will have the relevant skills and experience to review a brief and research locations, venues, places and contacts (to include photographers and videographers with existing assets via own platforms, represented via agencies or social media) in order to source relevant existing assets to fit the brief.Suppliers will be required to log assets searched and those received, and present them to the VisitBritain/VisitEngland for review.They will have the ability to manage timeframes and liaise directly with locations, venues and other suppliers in order to submit a suitable volume of assets for review and selection by the project lead(s) and brand team.They will be required to work with VisitBritain/VisitEngland and suppliers assuring they have secured permissions, clearances and licenses. If required, on a retrospective basis.Image and video researchers must be able to demonstrate that they have secure, GDPR compliant and efficient processes for the management of assets working with VisitBritain/VisitEngland’s legal documentation throughout the project as required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this Lot please follow: https://www.delta-esourcing.com/respond/BXDQF3D3D6This procurement process is being conducted in accordance with the open procedure. Tenderers need to meet the minimum requirements as stated in the Selection Questionnaire for each lot.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 January 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 January 2021
Local time
12:00pm
Place
Via Delta
Information about authorised persons and opening procedure
BTA Procurement Staff only.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.For more information about this opportunity, please visit the Delta eSourcing portal at:https://www.delta-esourcing.com/tenders/UK-UK-London:-Marketing-services./Z4V7TM47D4To respond to this opportunity, please click here:https://www.delta-esourcing.com/respond/Z4V7TM47D4GO Reference: GO-20201229-PRO-17576922
six.4) Procedures for review
six.4.1) Review body
Visit Britain
22 Buckingham Palace Road, Victoria
London
SW1W 2OL
Telephone
+44 2075781234
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
British Tourist Authority
15 Buckingham Palace Road
London
SW1W 9RZ
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:The BTA will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved, then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).