Section one: Contracting authority
one.1) Name and addresses
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
corporateprocurement@northlan.gov.uk
Telephone
+44 1698403876
Country
United Kingdom
NUTS code
UKM84 - North Lanarkshire
Internet address(es)
Main address
http://www.northlanarkshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.publiccontractscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.publiccontractscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
MTC Heating System Replacement (Gas, Electric and Renewable) 2021/2026 (HT 20 735)
Reference number
HO HT 20 735; NLC-CPT-20-075
two.1.2) Main CPV code
- 45232141 - Heating works
two.1.3) Type of contract
Works
two.1.4) Short description
It is proposed that the scope of services comprise the following:(a) the removal and replacement of gas heating systems including boilers, radiators, pipework and associated works;(b) the removal and replacement of electric heating systems including storage heaters, cylinders and associated works; and(c) the removal and replacement of existing gas and electric heating systems with renewable heating systems (solar PV and air source heat pump systems and associated works).The total estimated contract value is up to GBP 34 000 000 split over three lots as follows:Lot 1: Gas heating replacement: total value up to GBP 30 000 000 (up to a maximum of GBP 7 000 000 per annum);Lot 2: Electric heating replacement: total value up to GBP 500 000 (up to a maximum of GBP 150 000 per annum); andLot 3: Renewable heating replacement — solar PV and air source heat pumps systems — total value up to GBP 3 500 000 (up to a maximum of GBP 850 000 per annum).
two.1.5) Estimated total value
Value excluding VAT: £34,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Gas Heating Replacement
Lot No
1
two.2.2) Additional CPV code(s)
- 45232141 - Heating works
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
Main site or place of performance
North Lanarkshire Council area.
two.2.4) Description of the procurement
The removal and replacement of gas heating systems including boilers, radiators, pipework and associated works; total value up to GBP 30 000 000 (up to a maximum of GBP 7 000 000 per annum).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £30,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial period of the proposed contract will be 36 months, with the option to extend for up to a further 24 months (by means of two individual 12-month extensions), subject to satisfactory operation and performance. Any periods of extension will be at the Council’s sole discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Candidates should read and refer to the ITT. Failure to comply with the instructions contained within the ITT may result in a Candidate's submission being rejected. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Electric Heating Replacement
Lot No
2
two.2.2) Additional CPV code(s)
- 45232141 - Heating works
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
Main site or place of performance
North Lanarkshire Council area.
two.2.4) Description of the procurement
The removal and replacement of electric heating systems including storage heaters, cylinders and associated works; total value up to GBP 500 000 (up to a maximum of GBP 150 000 per annum).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial period of the proposed contract will be 36 months, with the option to extend for up to a further 24 months (by means of two individual 12-month extensions), subject to satisfactory operation and performance. Any periods of extension will be at the Council’s sole discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Candidates should read and refer to the ITT. Failure to comply with the instructions contained within the ITT may result in a Candidate's submission being rejected. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Renewable Heating Replacement
Lot No
3
two.2.2) Additional CPV code(s)
- 45232141 - Heating works
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
two.2.4) Description of the procurement
The removal and replacement of existing gas and electric heating systems with renewable heating systems (solar PV and air source heat pump systems and associated works); total value up to GBP 3 500 000 (up to a maximum of GBP 850 000 per annum).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial period of the proposed contract will be 36 months, with the option to extend for up to a further 24 months (by means of two individual 12-month extensions), subject to satisfactory operation and performance. Any periods of extension will be at the Council’s sole discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Candidates should read and refer to the ITT. Failure to comply with the instructions contained within the ITT may result in a Candidate's submission being rejected. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 February 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
1 February 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 3rd Quarter 2025.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The information required in Part II of the ESPD is for information only and will therefore not be assessed. The Council may howeverChoose not to select candidates who cannot provide basic company information.Candidates must ensure that they submit appropriate ESPDs completed by other members of the group (if they are bidding as part of a group), others whose capacity they rely on, and known sub-contractors on whose capacity they do not rely on, to satisfy any aspect of the ESPD.Candidates unable to complete Part IV Concluding Statements may be excluded from the competition.The complete ITT, with no pages omitted, must be submitted in accordance with instructions given, and be signed by an authorised representative (i.e. company director, secretary or other person authorised by the Candidate to do so). If the signatory is not the candidate then the candidate must provide, at the time of submitting the ITT, written confirmation of the signatory's authority to submit the ITT.Bidders should note that all documents listed in ITT Section 12 ‘Checklist of Required Documents’ must be fully completed and submitted to ensure the submission is considered complete. Failure to do so may result in the submission being deemed non-compliant.Quality questions — minimum score: If the average final score for any quality question response is below a minimum score requirement set for that question, then the submission response will be deemed non-compliantDeclaration of non-involvement in serious organised crime: In the case of any criminal history checks, the Council may exclude candidates where the information provided to the Council by the Police Service of Scotland does not validate fully the information provided by the candidate. Failure to disclose information that is relevant to this section or serious misrepresentation in relation to the information disclosed will result in exclusion from the Procurement or the termination of any subsequent contract that may be/has been awardedNote: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=639471The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspxSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361A summary of the expected community benefits has been provided as follows:North Lanarkshire Council's policy on community benefits in procurement aims to consider whether community benefits can be included where it is making capital investments or services/goods are being purchased.An indication of the type of benefits which the Council expects is indicated within the ITT documents for this procurement exercise. Bidders will be required to provide details within their tender submission of the community benefits they will deliver if their tender submission is successful. It should be noted that the community benefit commitments made at tender stage may form a contractual obligation.(SC Ref:639471)
six.4) Procedures for review
six.4.1) Review body
Hamilton Sheriff Court
Sheriff Court House, 4 Beckford Street
Hamilton
ML3 0BT
Country
United Kingdom