Section one: Contracting authority/entity
one.1) Name and addresses
University of Sunderland
Edinburgh Building, Chester Road
Sunderland
SR1 3SD
Contact
Ann Millington
Country
United Kingdom
NUTS code
UKC23 - Sunderland
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
University of Sunderland - Minor Works (Main Contractors Framework)
Reference number
UoS/MinorWorks/1219
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement at the time of conclusion of the contract:
The authority seeks to develop a framework agreement for the following: Minor building works contractors for works to GBP 1.5 million. The contractors will be invited to tender for minor building works (subject to the lot value) works that the authority wishes to undertake, these would be direct contracts for the authority and will mainly consist of building refurbishments. It is envisaged that there will be three contractors appointed for each lot and contractors can be appointed for multiple or single lots. The authority has existing frameworks in place for project management, architectural, QS services, structural engineers, CDM and mechanical and electrical engineering services. The University has a major capital contractor for projects over GBP 1.5 million in value and is currently establishing a framework of mechanical and electrical contractors.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 000-000261
Section five. Award of contract/concession
Contract No
1
Title
University of Sunderland - Minor Works (Main Contractors Framework)
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
24 November 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Birch Tree Northern Ltd National registration number: 07130186
West House, Redburn Road, Tyne And Wear
Newcastle Upon Tyne
NE5 1NB
Country
United Kingdom
NUTS code
- UKC22 - Tyneside
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £36,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Sunderland
3rd Floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
Telephone
+44 1915153485
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
University of Sunderland
3rd Floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
Telephone
+44 1915153485
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 45000000 - Construction work
seven.1.3) Place of performance
NUTS code
- UKC23 - Sunderland
seven.1.4) Description of the procurement:
The authority seeks to develop a framework agreement for the following: Minor building works contractors for works to GBP 1.5 million. The contractors will be invited to tender for minor building works (subject to the lot value) works that the authority wishes to undertake, these would be direct contracts for the authority and will mainly consist of building refurbishments. It is envisaged that there will be three contractors appointed for each lot and contractors can be appointed for multiple or single lots. The authority has existing frameworks in place for project management, architectural, QS services, structural engineers, CDM and mechanical and electrical engineering services. The University has a major capital contractor for projects over GBP 1.5 million in value and is currently establishing a framework of mechanical and electrical contractors.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£36,000,000
seven.1.7) Name and address of the contractor/concessionaire
Birch Tree Northern Ltd National registration number: 07130186
West House, Redburn Road, Tyne And Wear
Newcastle Upon Tyne
NE5 1NB
Country
United Kingdom
NUTS code
- UKC22 - Tyneside
Internet address
http://www.birchtreenorthern.com/
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Nature and extent of the modifications (with indication of possible earlier changes to the contract):This contract is being modified in accordance with Regulations 72(1)(c) and 72(1)(b) of the Public Contracts Regulations 2015.The modification will extend the contract for the provision of the MPLA which includes delivery of 4 Academy cohorts and 5 additional major project delivery leadership workshops and support activities for the development of senior level civil service capability. The contract will be extended for up to 18 months from 25 January 2021.The contract was extended beyond the term originally provided for in the procurement documents and the original contract in January 2019 for a period of 2 years. The services provided (the Additional services referred to in Section VII.1.4) were 5 MPLA cohorts and additional major project delivery leadership workshops and support activities for the development of senior level civil service capability. The value of the modification was for up to GBP 4 750 000. More information can be found https://app.panacea-software.com/hq/
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
In March 2020 WHO declared Covid-19 a global pandemic. The need for this contract modification has been brought about by the impact of Covid-19 on the current MPLA delivery and tender process for the new contract which could not have been foreseen by the contracting authority. The MPLA is primarily delivered as a face to face 18 month programme, national restrictions have led to a backlog of teaching commitments and services. The impact of Covid-19 on IPA resource, and other critical government stakeholders, have resulted in delays to the procurement process for the new contract which the contracting authority had intended to commence in 2020. Additionally the complexity and bespoke nature of MPLA means it is not possible for a change of contractor before the planned procurement due to substantial duplication of costs and the investment in time required (under Regulation 72(1)(b)).
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £36,000,000
Total contract value after the modifications
Value excluding VAT: £46,000,000