Scope
Reference
Future Procurement of Print and Print-Related Services
Description
The MoJ is a diverse organisation providing services and regulation for the broader criminal justice system in the UK. As well as the core of MoJ Headquarters, it also includes His Majesty's Courts and Tribunals Service (HMCTS), His Majesty's Prisons and Probation Service (HMPPS), the Office of the Public Guardian (OPG), the Legal Advice Agency (LAA), Arm's Length Bodies (ALBs) and others. A full list of the MoJ's services and organisations can be found on the gov.uk (https://gov.uk) website, here: About us - Ministry of Justice - GOV.UK
The MoJ currently operates under a major contract for the provision of print services, which is approaching its expiry.
Print services are integral to the MoJ's daily operations, supporting over 13,000 devices across more than 1,300 locations. These include headquarters, HMCTS offices, courts, probation offices, prisons, and specialist print centres. In 2024 alone, the MoJ printed nearly 350 million sheets of paper and dispatched approximately 8.7 million items via mail and courier services.
To ensure continuity and improvement of these services, the MoJ intends to procure new contract(s) for the provision of Print and Print Related Services. This will include, but is not limited to supply and support of Multifunctional Devices (MFDs). The anticipated scope of the procurement includes:
1. Office Print Services
• Hardware: Multi-Functional Devices (MFDs) - finance model to be confirmed lease or buy (anticipate buy)
• Software
• Support and maintenance and
• Print-related consumables
2. High-Volume Offsite Printing
• Bulk printing and hybrid mail services
3. Specialist On-Site Printing
• Currently referred to as the Virtual Print Room
Please note that the details outlined in this notice are subject to change as the MoJ continues to develop its procurement strategy. This includes but is not limited to the possibility of carrying out multiple procurements for different parts of the above scope.
This notice is published in accordance with the Procurement Act 2023. However, it should not be interpreted as a guarantee of a future procurement opportunity, nor as confirmation of the approach described herein.
The procurement process is expected to commence during the quarter 2 of 2026/27 financial year (exact timing to be confirmed). The MoJ is currently evaluating whether to utilise an existing framework agreement (under the 2015 or 2023 Procurement Act regulations) or to proceed with a new tender. This decision will follow a comprehensive review of market conditions and internal requirements.
Total value (estimated)
- £239,200,000 excluding VAT
- £289,040,000 including VAT
Contract dates (estimated)
- 30 September 2027 to 29 September 2032
- Possible extension to 29 September 2033
- 6 years
Main category
Services
CPV classifications
- 22458000 - Bespoke printed matter
- 22610000 - Printing ink
- 22900000 - Miscellaneous printed matter
- 30121100 - Photocopiers
- 30122000 - Office-type offset printing machinery
- 30123000 - Office and business machines
- 30124500 - Scanner accessories
- 30121200 - Photocopying equipment
- 30120000 - Photocopying and offset printing equipment
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 30121000 - Photocopying and thermocopying equipment
- 30124000 - Parts and accessories of office machines
- 30125000 - Parts and accessories of photocopying apparatus
- 30125100 - Toner cartridges
- 30125110 - Toner for laser printers/fax machines
- 30125120 - Toner for photocopiers
- 30172000 - Identification ID press machines
- 30197630 - Printing paper
- 30197643 - Photocopier paper
- 30199710 - Printed envelopes
- 30232100 - Printers and plotters
- 30232110 - Laser printers
- 30232130 - Colour graphics printers
- 30232150 - Inkjet printers
- 30192112 - Ink sources for printing machinery
- 30199330 - Continuous paper for computer printers
- 48970000 - Print shop software package
- 42991200 - Printing machinery
- 42991300 - Photocomposing system
- 48000000 - Software package and information systems
- 48311100 - Document management system
- 48773000 - Print utility software package
- 48773100 - Print-spooling software package
- 48780000 - System, storage and content management software package
- 48824000 - Printer servers
- 50313000 - Maintenance and repair of reprographic machinery
- 50310000 - Maintenance and repair of office machinery
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 50313100 - Photocopier repair services
- 50313200 - Photocopier maintenance services
- 64100000 - Post and courier services
- 64110000 - Postal services
- 64112000 - Postal services related to letters
- 79810000 - Printing services
- 79820000 - Services related to printing
- 79800000 - Printing and related services
- 79821000 - Print finishing services
- 72222300 - Information technology services
- 79571000 - Mailing services
- 79520000 - Reprographic services
- 79521000 - Photocopying services
- 79811000 - Digital printing services
- 79823000 - Printing and delivery services
- 79999100 - Scanning services
- 79824000 - Printing and distribution services
- 22000000 - Printed matter and related products
Contract locations
- UK - United Kingdom
Submission
Publication date of tender notice (estimated)
30 September 2025
Contracting authority
Ministry of Justice
- Public Procurement Organisation Number: PBBY-5923-HVDX
102 Petty France
London
SW1H 9AJ
United Kingdom
Email: CommercialTechnologyandDigital@justice.gov.uk
Website: https://www.gov.uk/government/organisations/ministry-of-justice/about/procurement
Region: UKI32 - Westminster
Organisation type: Public authority - central government